Features
Every kart maintained. Every report kept. Every dollar tracked.
KartKore is the shop organizer — the garage organizer — for karting: it brings the fleet, the problem reports, the parts shelf, the repair bench and the inspection checklist into one beautifully organised system. Each feature below is included at every location — $349/mo for the first location and $279/mo for each additional location.
Fleet records and PR history — every kart, by number and model
Every kart carries its number, model and a complete record: every problem report (PR) raised on it, work done, inspections filed and parts used — one history per kart, in order. Seven component serials are recorded under Kart Information — Battery, Accelerator, Engine, Dehaardt, VCU, Transponder and Race results — copied exactly as stamped on the part, and left as “Not recorded” when a kart has none stamped. Serials are searchable, with a duplicate warning, and every change is kept in a movement ledger.
Blueprint problem reports — tap where it hurts
Staff report a problem by tapping the zone on a full kart blueprint instead of describing it in free text. The blueprint is inventory-driven, and kart-section equipment — head light, brake light and the batteries in the side pods beside the seat — is shown where it actually sits on the kart. Reports go to the mechanics and to the admin panel as one shared record, so nothing is reported twice or lost between shifts.
Track Marshal requests — any time, no restrictions
A separate request point lets a track marshal submit a repair request at any time, with no schedule gate and no published shift required. Requests land in the mechanics section and the admin panel, where mechanics set them In Progress, Wait on Parts or Complete and record what was done.
Parts inventory and spend tracking — per kart and per part
When a part is used on a repair order, KartKore deducts it from inventory automatically. If the part is out of stock, the job is blocked at that point rather than completed on paper. Because every part used is recorded against a kart and an order, KartKore can show how much money has been spent on each kart and on each part. Inventory can be updated in bulk from Excel through a previewed batch, and the movement ledger is never overwritten — every part in and out stays on record. Accounting shows parts cost only; KartKore does not track labour hours or labour cost, because your mechanics are your own team.
Repair orders and repair requests
Kart repair orders and charger repair orders are separate forms with their own numbers, and they are never combined. A submitted repair order is view-only for the mechanic who filed it afterwards. Employees can fill out and submit forms — typing issues, selecting issues and selecting parts — but they cannot edit or delete a filed document. Contact and team changes are Owner/Manager only.
Daily and monthly inspections — ready for state inspection
Daily kart inspections and monthly services are standalone forms, each filed under its own number and kept separate from repair orders. Inspections sit on the kart's record, alongside its problem reports and repairs, so the last check, who signed it off and what it found are always one tap away. That organised per-kart record is what makes state inspection easy: the history is already filed, kart by kart, instead of gathered at the last minute.
Charger repair orders — chargers are first-class assets
Chargers get their own repair orders, with no kart number or model on the form. A kart appears only as the test kart in a separate Charge test section when a repaired charger is tested. Charging serials are recorded the same way as kart serials — as stamped, or “Not recorded.”
Company letterhead on every form
Repair orders, charger orders, daily inspections and monthly services print on your company letterhead, with the mechanic's name filled in automatically from the signed-in account. Letterhead and logo are set by the Owner in Settings.
Multi-location, multi-company — fully isolated
One company can run multiple locations on the same backend, with an admin panel over every location. At signup the company chooses how many locations it needs — 1, 2, 3, 4 or 5+ — and the backend gives it access to add that many locations, one slot per location chosen. Every company that joins gets its own isolated backend and admin panel for its own team — no company can see another company's karts, parts, orders or people.
Roles that match how a venue actually runs
| Role | What they can do |
|---|---|
| Owner | Everything, including company letterhead and logo in Settings, team members and contacts. |
| Manager | Day-to-day operation, team contacts, schedules and a manager call-off day-block. Employee access is schedule-gated, and a call-off blocks that employee for the day. |
| Employee / Mechanic | Fill out and submit forms; select issues and parts on repair orders. A submitted form cannot be edited or deleted by the employee afterwards. |
| Track Marshal | Submit repair requests at any time through a separate sign-in, with no schedule restriction. |
What KartKore does not do
KartKore does not take customer bookings, sell tickets or run a booking desk, and it does not track labour hours or labour cost. It is not venue-management software. It is the shop organizer behind the venue — karts maintained, problem reports kept, inspections filed, and spend tracked.